
Project G308 – DOCUBOX | Fully Documented Hardware Integration Case Study
Iterative HardIterative Hardware Development, Integration & Deploymentware Development, Integration & Deployment
This DOCUBOX hardware integration case study documents the complete development, testing, and deployment process of Project G308.
What Is Documented in Project G308
Technical design
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Mechanical drawings and dimensions
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CAD models for critical components
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Display frame and mounting engineering
System architecture & integration
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Hardware component mapping
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Electronics and access-control logic
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Display and industrial PC integration
Iterative development
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Multiple production series
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Design refinements based on real usage
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Structural, mechanical, and layout optimizations
Testing & validation
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Functional testing procedures
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Installation and wiring instructions
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Camera positioning and calibration
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Internal validation before release
Compliance & certifications
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EMC test reports
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Battery transport and safety certifications
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Component-level conformity documentation
Production & assembly
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Factory assembly supervision
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Line production of multiple units
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Final inspection before packing
Packaging & delivery
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Industrial packaging
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Handling and loading documentation
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Logistics coordination
Deployment readiness
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Fully assembled, operational units
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Hardware validated for public-facing use
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Platform ready for scaling and replication
Why this matters
This level of documentation:
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reduces implementation risk
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supports procurement and audit processes
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proves delivery capability beyond concepts or prototypes
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Project G308 is not presented as a concept. It is presented as a documented, delivered hardware system.
Project Overview
Project Code: G308Product: DOCUBOX – Smart Document Drop BoxClient: Software provider for public authorities (Eastern Europe)Application: Secure submission and collection of official documents outside office hoursDeployment: Outdoor / semi-outdoor, unattended public use.
Project G308 represents the development and deployment of a purpose-built DOCUBOX system, designed to act as a physical interface between citizens and public or private authorities, enabling document handover and retrieval beyond standard working hours.
The project supports the modernization of public administration, improving accessibility, efficiency, and user experience while maintaining security and traceability.

The Challenge
The client already owned and operated the software platform used by authorities to manage document workflows.
SHAMANA was not involved in software development.
The challenge was entirely focused on hardware design, integration, and delivery.
Initial inputs from the client included:
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Maximum external dimensions
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Required number of document compartments
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Functional and usage requirements
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Integration constraints with existing software
The DOCUBOX hardware needed to be:
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Reliable in real public environments
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Scalable across multiple deployments
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Adapted to operational constraints, not theoretical ones

SHAMANA’s Role
SHAMANA acted as hardware integration and delivery partner, assuming full responsibility for the physical system.
Our scope covered:
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Mechanical design coordination and enclosure definition
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Sourcing and validation of all hardware components
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Electronics and access-control integration
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Display engineering optimized for outdoor use
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Assembly supervision in factory
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Packaging and delivery coordination
This was a system-level hardware project, not a one-off build.



Iterative Development Approach (Key to Project Success)
Project G308 was developed through multiple production iterations, each one refining the system based on real-world feedback and validation.
First Series
The initial production batch validated:
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Overall architecture
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Functional logic
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Integration between mechanical, electronic, and display subsystems
This phase also revealed practical improvement points, typical for any real hardware deployed in the field.
Subsequent Series – Continuous Optimization
Based on observations and usage feedback, adjustments were implemented, including:
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Improved cable routing and positioning
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Adjusted sheet metal thickness for increased rigidity
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Optimized hinge types for durability and long-term use
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Refined internal layout for service access and reliability
Each iteration resulted in a more robust, mature product, aligned with operational realities.
This iterative process reflects engineering discipline, not compromise.
Key Hardware Highlights
Purpose-Built Display System
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Exclusive use of BOE industrial-grade display panels
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Custom backlight configuration, adjusted specifically for outdoor visibility
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Brightness calibrated for high ambient light conditions
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Mechanical adaptation ensuring long-term stability
The display serves as a guidance and interaction interface, not a general-purpose terminal.

Document-Centric Design
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Secure compartment-based architecture
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Designed specifically for official document handling
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Clear separation between user interface and document storage
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Optimized for unattended public use



Electronics & Access Logic
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Industrial PC selected for continuous operation
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Integrated control boards for compartment opening mechanisms
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QR code integration enabling secure access and traceability
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Proximity-based lighting system improving usability in low-light conditions
Assembly Supervision & Delivery
Final assembly was actively supervised in the factory to ensure:
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Correct mechanical and electronic integration
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Functional validation before packing
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Consistent execution of design intent
SHAMANA coordinated:
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Industrial packaging
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Factory release
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Delivery logistics
All DOCUBOX units left the factory fully assembled and ready for installation.

DOCUBOX Hardware Integration – Deployment & Results
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Approximately 60–70 DOCUBOX units delivered across multiple production series
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Deployed in real public-facing environments
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Product stability increased with each iteration
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No major unresolved issues reported
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Hardware platform validated for continued rollout and scaling
Project G308 evolved from concept to a mature, field-tested hardware solution.
Why Project G308 Matters
Project G308 demonstrates SHAMANA’s ability to:
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Deliver custom-adjusted hardware systems aligned with project constraints
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Apply an iterative engineering approach based on real usage
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Take ownership from development through factory supervision and delivery
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Support digital transformation initiatives for public and private authorities
It highlights the difference between theoretical design and hardware that improves through deployment

